When you’re searching for safety software, it can be tempting to choose one of the many form tools currently available in the marketplace. A lot of those form tools can help you digitize your current paper processes at a much lower cost than a more comprehensive safety software solution.
However, be aware of the form tools that are made to look like comprehensive safety software. You might think that you’re purchasing a full safety solution, but in reality, there could still be weeks of forms to set up with nothing to show for it.
Inexpensive, digital form apps can capture your safety data, but what are you going to do with that data next?
Why You Need More Than Just a Form Tool
1. See and understand the big picture of your safety program.
Do you really understand the results of your safety program? If you’re just looking at stacks of paper, it can be impossible to find trends and measure improvements.
With HCSS Safety, all your safety records and reporting are accessible in seconds. You can see the big picture, understand what’s really going on, and pivot quickly.
2. Create two-way communication between the field and the office.
Form tools provide a one-way transfer of documents. Once a form is submitted from the field, that’s usually the end of the story. What if you could establish two-way communication between the office and the field?
With HCSS Safety, the field sends real-time data in seconds. The office can compile reports, schedule relevant meetings, and get custom alerts for any near misses or incidents in the field.
With forms, you’re just collecting data. With HCSS Safety, it’s easy to take action.
3. Be proactive, not reactive with leading indicator data.
While most form tools allow you to report safety data, they lack the ability to capture information and report on leading indicators. Leading indicator data can help you create a proactive safety program where you can stop potential safety issues before something happens.
HCSS Safety includes modules for collecting information and reporting on observations, near misses, and incidents.
4. Stop spending time searching for toolbox talks.
Why spend hours finding toolbox talks when you could have content ready to go?
HCSS Safety includes hundreds of toolbox talks in English and Spanish related to:
- OSHA
- MSHA
- COR
- USACE
- NAVFAC
You can also upload your own toolbox talks.
5. Keep accurate meeting records.
Do you know which employees attended which safety meetings and what the subject was? Can you see your meeting records instantly or years later in case of litigation?
All your meeting records across job sites are stored in HCSS Safety. You can filter meeting records by a specific job, employee, or meeting type. You don’t need to look through stacks of boxes, flip through binders of papers, or re-open hundreds of PDF files.
With just a few clicks, you can have all the meeting details you need.
6. Close the loop on your inspections.
If you find an issue with a piece of equipment in the field, can you easily follow up on this issue? Do issues often get lost in email chains?
HCSS Safety allows you to close the loop on your inspections and track all your follow-up items in one place. We include hundreds of job and equipment inspections, so you can get started fast.
7. Track employee skills and certifications.
Can you know in an instant who is certified to operate a piece of equipment? Can you hold safety trainings and automatically update the skills of all attendees, both at the office and at the job site?
With skills and certification tracking features within HCSS Safety, you can keep all your employee skills and certifications in one place, without a bulky spreadsheet. Skills and certifications can be viewed in real-time in the field by anyone with a mobile device.
8. Improve your Experience Modification Rate (EMR).
By creating a strong safety culture, you can reduce your exposure to a fine, reduce workers’ comp costs, and eliminate costly claims while improving your EMR.
Plus, having a safety solution allows you to stay competitive and bid on projects that require a specific safety protocol.
HCSS Safety helps you protect your most important business asset: your people.
With HCSS Safety, everyone in the office and the field has the tools to be proactive and accountable for safety. When you empower your crews to take on-site ownership of safety, you’re able to go beyond compliance and to build a strong safety culture.
Implementation and Customer Success
When you become an HCSS Safety customer, you get so much more than just software. We become your partner to help you grow your business.
During implementation, our safety industry experts help you get started immediately, gain buy-in quickly, and build ongoing value through improved processes and data.
After you’re up and running, our Customer Success team helps you maximize your ROI and provides proactive product recommendations.
Learn More
Give us a call at 800-683-3196 or click the button below to contact HCSS today.
