In the high-stakes and fast-paced environment of the construction industry, small delays or errors in communication can easily cost thousands of dollars or more in construction rework and quickly eat up your profit margins. Oftentimes, solutions to these problems need to be simple to remain effective and to make communication of issues quicker without tying it up in procedural red tape.
That’s where we come in.
We aim to provide you with tried-and-true construction software solutions to revolutionize your business processes and reduce rework in 2024 and beyond.
Construction Software for the Field & Office
The five tips listed below are just a handful of ways that HCSS can help your organization cut down on construction rework through improved communication between the field and office:
1. Use digital plans that can be updated in one click for everyone
Everyone in the field and the office can avoid rework due to outdated information when they’re updated within minutes of any new plan change, revision, or annotation. Make older plan versions available in history for the team to quickly reference.
2. Document and communicate notes from all phases of the project.
If notes are documented in the estimating or pre-construction phases, then the estimate notes can be automatically shared with foremen on their daily time cards. Foremen can use the notes to understand how the estimator planned the work and can notify the project manager ahead of time if they can tell actual production won’t match the estimate.
3. Track progress for same-day identification of errors to avoid costly rework
Daily data lets the office virtually walk the field with photos, time cards, plan updates, production quantities, and job costing. Errors can be caught early and fixed before they become costly. Over time, this can help create a culture of accountability and communication that is driven by tracking issues in real time.
4. Empower Project Managers with advanced job management tools
Change tracking and documentation is easy when all your job data is viewable and searchable online in seconds. Time cards, safety data, requests for information (RFIs), submittals, as well as owner and subcontractor correspondence are tracked with notifications on when key items are due. If a company's managers and executives are actively viewing daily field data and collaborating with each other as well as the field, then that sets a precedent that collaboration is promoted at all levels of the company.
5. Give information access options to the entire field on phone, tablet, and web
Team members need the ability to see key decision-making data or communicate with others, even in harsh conditions that require offline access. Mobile and web access to the same system is critical for delivering jobs on time and budget. Periodic training sessions (with or without your vendor’s implementation team) can help keep employees updated on newly released features that help the company gain a competitive edge.
