As a construction project manager or administrator, sometimes addressing a problem on a project site is not as simple as walking across the hallway to chat with a teammate. Project managers and administrators have the challenge of balancing office duties with needs in the field – often across multiple projects – further complicating an already complex job. No matter a project managers’ working location, HeavyJob provides a flexible solution built with the construction manager’s challenges in mind.
Check out these four features and benefits of HCSS software that get construction office staff what they need at the exact time they need it.
1. Dashboard and Reports
When there are multiple ongoing projects, it can be difficult for a project manager to know exactly which project needs their attention most urgently. Fortunately, with the HeavyJob Dashboard, project managers now have a great starting point to understand how their projects are performing. With the ability to zone in on jobs of interest with Job Tags, managers can identify any jobs that might need a deeper look by checking out the project variance that is calculated based on actual performance compared to the budgeted, expected performance.
The Dashboard keeps details at a high level, helping a project manager easily assess which projects they might want to focus their attention on based on project performance. They can easily drill down into a project’s details to see performance to a cost type or crew level.
As any project manager knows, things do not always go according to plan during construction. When this is the case, a project manager will be faced with some questions to which the answers will help them take the right course of action. HeavyJob’s reports help easily address these questions, empowering managers to feel confident in the action they take to run efficient, profitable projects. For example, a project manager might want to know which of their crews are most efficient, which is easy to do in HeavyJob’s Cost Code Reporting.
Another report a project manager can easily run in HeavyJob is one that indicates common transaction tags, such as Weather Delays. Managers can take this information to aid in project schedule negotiations. Being able to easily organize information collected in the field to answer critical questions empowers project managers to be confident in the direction they are taking their projects.
Additionally, the reporting is extremely flexible, allowing individual users to control the formatting of reports and save that customization. Project managers and administrators then can come back to the same report again and again, also having the ability to make the report public and share it with other people in the company.
Through this, HeavyJob enables companies to make better decisions that will benefit their bottom line, ultimately helping them decide the direction needed for tomorrow’s work. That transparency equips project managers and other office workers with the knowledge and data to make daily more profitable choices.
2. Time Card Review
Whether in a trailer on a jobsite or in an office miles away from your projects, HeavyJob makes it easy to accurately track crew hours and performance. By eliminating the need for paper, HeavyJob’s mobile app, HCSS Field, allows crew leaders to send in their time cards in an instant to their managers. HeavyJob also has a built-in review process that allows multiple levels of review and even supports communication back to the field to help correct issues before they are repeated the next day.
Common mistakes, such as forgetting a crew member’s per diem, can be easily addressed with this digital feedback loop HeavyJob supports. Plus, the ease of entry and communication enables a daily review process for project managers, which increases the accuracy of information received and later being reported on. Rather than clarifying work performed a week ago, managers can clarify and correct any issues immediately.
HCSS also meets project managers where they are in their day by providing time card review support, both on the web and on the HCSS Field mobile application. This ensures that no matter where project managers spend their day, they can confidently review time cards with ease.
3. Accounting/Payroll Integration
Collecting paper timesheets from the field and re-entering that information over and over is a thing of the past, thanks to HeavyJob. Duplicate entry is not only painful but opens the door up for mistakes. HeavyJob tackles this problem head-on with accounting integrations that allow data from the field to flow directly to accounting and payroll.
For a payroll administrator, the accounting integration HeavyJob supports, paired with some of the built-in review processes, makes payroll a breeze. Paychecks can go out on time for the correct amount since HeavyJob makes it easy to review time entries and spot common mistakes, such as missing time cards or duplicate entries.
When it comes to understanding your business’s cost performance and other accounting metrics, HeavyJob helps with that too. Production Quantities recorded in the Field are simply collected and sent to accounting using Export to Accounting, allowing your executive team to have accurate insight into company performance.
4. Project Management
Designed for project managers to access everything they need in one central place, HeavyJob is extraordinarily helpful for communication and scope awareness. This extends to aiding with questions and clarifications that you might be asking of someone outside of your company, whether it’s the project owner or a subcontractor.
Getting the work done according to the contract is critical to success, and HeavyJob provides an opportunity for project managers to fully evaluate the entire execution of their projects. When the unexpected happens, managers can create communication touchpoints with features like RFIs to quickly resolve any issues and ensure the project is on the correct path forward.
Depending on the outcome of an RFI or Submittal, the management team is not the only impacted party.
HeavyJob addresses that reality with the mobile app’s Project Controls feature, in which RFI or Submittal responses that might impact upcoming work in the field are immediately put in the hands of the foremen. This open communication can help ensure your crews put the correct work in place on time.
Want YOUR Office to Reap the Benefits of HeavyJob?
With all of its powerful features, HeavyJob connects the office to the field so they can communicate with one another better than ever before, with significantly less hassle. To star implementing these solutions into your workflow, schedule a custom demo of HeavyJob today!
